Penistone & District Riding Club Constitution and Rules
(8th Edition, October 2014)
The Club shall be known as the ‘PENISTONE & DISTRICT RIDING CLUB’ and is hereinafter referred to as ‘the Club’.
2. AIMS & OBJECTIVES
The aims and objectives of the Club shall be:
2.1 To encourage riding as a sport and recreation, to promote good fellowship amongst riders, to improve and maintain the standard of safe riding and horsemanship, and to encourage a greater interest in the welfare and care of horses/ponies.
2.2 To organise shows, competitive events, instructional meetings, lectures and other activities to further these objectives.
2.3 To concern itself with any objective that will benefit the horse and horse user in the district including, where appropriate, the investigation of Rights of Way and bridleways with a view to opening those that have been closed, and maintaining and more clearly defining those that are in existence.
3.1 The Club may have an unlimited number of members whose names shall be recorded and held by the Club Secretary (or Membership Secretary).
3.2 Anyone desirous of becoming a member of the Club shall send his or her name and address (and appropriate subscription fee) to the Club Secretary (or Membership Secretary) on the membership form.
3.3 The annual subscription fee shall be that determined by the Committee.
3.4 No member under the age of 18 may be a voting member of the Club.
3.5 Honorary Membership may be conferred by the Committee upon any person(s) deemed by them to have rendered notable services to the Club.
4. OFFICERS & COMMITTEE
4.1 The Committee shall consist of a President, Chairman, Honorary Secretary, Honorary Treasurer and up to 12 other Committee Members.
4.2 Committee Members shall retire annually, but shall be eligible for re-election.
4.3 Committee Members shall be elected either at the Annual General Meeting (AGM) or Extraordinary General Meeting (EGM), if called.
4.4 Any fully subscribed member of the Club, who has been a member for more than one year, shall be eligible for election as an Officer or Member of the Committee. If a member of the Club wishes to become a Committee Member, they must be both proposed and seconded by fellow Club members.4.5 From amongst their number, the Committee shall appoint annually any positions deemed appropriate such as Bridleways Officer and Welfare Officer (Child Protection). Event management will be shared out between Committee Members.
5.1 The management of the Club shall be in the hands of the Officers of the Club and the elected Committee.
5.2 Committee meetings shall be held as often as deemed necessary (generally monthly), and not less than six times per year.
5.3 Five of the elected Committee shall form a quorum.
5.4 In the absence of the Chairman, the members shall elect a person to chair the meeting.
5.5 The Committee has the power to co-opt.
5.6 The Chairman of the Club shall not vote except in the event of a tie, whereupon he/she shall have the casting vote.
5.7 The decision of the Committee shall be final, unless overruled at a General Meeting.
5.8 The Committee shall be the sole authority for the interpretation of the rules, or anything else related to the Club not provided therein, and their decision shall be final and binding on the members.
5.9 Any Officer or Committee Member who has resigned shall immediately return all papers required by the Committee, to the Secretary.
6. GENERAL MEETINGS
6.1 The Annual General Meeting shall be held before the 31st January each year, and each member shall receive notice at least 28 days prior as to the time and place of the meeting.
6.2 At the AGM the following business will be transacted:
(1) To receive and, if approved, to adopt a statement of the Club’s accounts to the end of the preceding year.
(2) To elect Committee Members.
(3) To appoint an independent account examiner.
(4) To deal with any special matter that the Committee may desire to bring before the members, and to receive suggestions from the members for consideration.
6.3 An Extraordinary General Meeting (EGM) may be called by the Committee, or by a request signed by not less than ten Club members, specifying the business to be discussed. The Hon. Secretary shall give all members 10 days notice of the date of such a meeting, and shall specify in such notice matters to be dealt with at the meeting.
6.4 The Rules of this Constitution may be added to, repealed or amended by resolution at any AGM or EGM, provided that no such resolution shall be deemed to have passed unless carried by a majority of at least two thirds of the members present and voting thereon, and provided that prior notice has been sent to all members stating the proposed amendment.
6.5 Notice may be given to any member by sending it by e-mail or post to him/her at his/her address in the UK registered in the records of the Club. If any member has no address in the UK such member shall not be entitled to receive any notice. The accidental omission to give notice of a meeting to, or the non-receipt of a notice of a meeting by any member shall not invalidate the proceedings of the meeting.
7. ANNUAL SUBSCRIPTIONS
7.1 Members shall pay the appropriate subscription fee annually.
7.2 Subscriptions come due on the anniversary of the previous years membership.
7.3 Any member who has not renewed their subscription fees within 60 days of their anniversary will have their name removed from the membership list, after written notice has been sent to him/her. However they will remain on the electronic mailing list for the rest of the year.
7.4 The annual subscription fee will be decided by the Committee; any change in fee to be confirmed by October.
8. EXPULSION OF MEMBERS
8.1 The Committee may expel from membership of the Club, any member who has wilfully disobeyed any rules of the Club or who, in the opinion of the Committee, has been guilty of any conduct derogatory to the character or prejudicial to the interest of the Club, providing that before expelling him/her the Committee shall call upon him/her for an explanation of his/her conduct, and shall hear what he/she may wish to state in his/her defence.
9.1 The Treasurer shall keep and maintain an accurate system of accounts, showing a complete record of all income and expenditure, the assets and liabilities of the Club.
9.2 An independent examiner will be appointed each year to audit the accounts for the year. Accounts will be prepared annually for the year end on the 31st December.
10.1 The property of the Club shall be vested in the Committee.
10.2 In the event of dissolution of the Club, any assets remaining after the satisfaction of all debts and liabilities will then be as follows:
Trophies shall be returned to original donors, and where this is not possible donated to the local RDA (Riding for the Disabled Association) funds.